The arrival of a J-1 scholar must be updated in SEVIS. This process is called ‘validation’ and must be completed within 25 days after the DS-2019 start date. In order to do this, the scholar is required to complete the mandatory online J-1 Visa Check-in Application after arriving in the U.S. Failure to validate one’s arrival will result in automatic termination of their J-1 status in the SEVIS system. Follow the steps below to successfully complete the mandatory online J-1 Visa Check-in Application:
STEP 1: Create a UCLA Logon ID if you haven't already created one
How to Create a UCLA Logon ID
How to Create a UCLA Logon ID without a UID: You can create a UCLA Logon without a University ID # (UID). However, if you create a second UCLA Logon ID after obtaining your UID, you will need to use your old UCLA Logon to access the visa check-in application in the future. It is not possible to merge your UID with your old UCLA Logon ID.
STEP 2: Access the J-1 Visa Check-in Application
Click here to access the application: J-1 Visa Check-in Application.
You will be prompted to enter your UCLA Logon ID and password.
Please note, do not access the application until after you have arrived and collected all the documents listed below.
STEP 3: Click on Visitor Information
The first thing you must do after logging in is fill out your Visitor Information (e.g. U.S. address, emergency contact information).
STEP 4: Click on Visa Documents
You are required to upload electronic copies of the following documents:
Page 1 of DS-2019 Form (the version signed by the consular officer at the visa appointment)
I-94 Admission Record*
J-1 Visa (except Canadian citizens)
Passport Photo Page
Most recent U.S. Entry Stamp inside passport
Electronic copies of the documents listed above must be made only AFTER arrival to the U.S.
*J-1 scholars can access their I-94 Admission Record at https://i94.cbp.dhs.gov/I94/#/home only after arrival to the U.S. This website will only be accessible after the EV’s arrival. If EV receives a paper I-94 card instead, they must make an electronic copy of both front and back sides of the card.
STEP 5: Click on Visa Regulations
Review and Verify that you have read and understood the J-1 visa regulations.
STEP 6: Click on Health Insurance
Review and verify that you have read and understood the Health Insurance requirements. You will also be required to upload your Health Insurance documents.
The J-1 Visa Check-in Application is due within 25 days of your DS-2019 start date. Failure to complete the check-in within the deadline will automatically invalidate your J-1 record in the U.S. government system SEVIS which leads to the termination of your J-1 status. If you are unable to enter the U.S. and complete the J-1 Visa Check-in Application by the deadline, you must contact your department immediately so that they can submit a request to DCISS to change your DS-2019 start date.